How to Block Unwanted Emails in Outlook?

It is believed that people with brilliant minds keep their inboxes clean in the first place in order to save time, which is the biggest asset one can have. It also displays the “cut the crap” mentality of the most developed brains by ignoring and deleting any unwarranted, unsolicited messages that are sure to crop up and clutter their inboxes. 

To fall in line with such brilliant brains, everyone who is eager to succeed in their corporate careers is searching for ways to block unwanted emails in Outlook. Since Outlook has been the most popular and widely used email client for ages, people are always eager to know how they can easily block unsolicited emails/spams from cluttering their inboxes. 

As an avid online Outlook user, it is highly important to know that there are built-in, productivity-enhancing features provided by the Outlook email client itself that can easily help you block unwanted emails in Outlook to make the communications more efficient for you. Here, we are going to discuss how to declutter your inbox and keep it safe from millions of spammers. 

How to Block Unwanted Emails in Outlook?

It has been more frustrating than ever to keep on deleting unwanted emails that are of no use. First and foremost, you might want to the Outlook built-in features that can easily help you declutter your inbox even before any such unsolicited message lands in your inbox. If you wish to stay organised, you can explore how to easily block unwanted contacts from where you expect most of the spam emails. 

Bonus Tip: Before you do any troubleshooting, which might impact your most critical email communications, you must keep an email backup to safeguard against any crucial data loss. As such, using the Outlook.com Backup Tool is recommended to safeguard from any such loss of data. 

Manual Way to Block a Sender in MS Outlook Desktop

Being an avid user of Outlook desktop, you must like to know how to block any disturbing sender from spamming your inbox. This can be simply achieved by following a 4-step protocol as follows. 

1. Open your Outlook desktop and then open any email from a sender.
2. Click on the junk option from the toolbar. 
3. Select Block Sender.
4. Confirm your selection to complete the process.

Now, any future incoming emails from this sender will land in your junk folder, which routinely deletes these messages after 30 days by default. 

Safety Tip: This same process works across older versions of Outlook, such as 2016, 2019, and even Microsoft Outlook 365 – making it a reliable way to block unwanted emails in Outlook, regardless of which version you are using. Users can easily explore their further Junk email options under the Outlook Help section.

Method to Block an Email Address in MS Outlook’s Web App

Microsoft Outlook Web users can also easily block unwanted emails. Below are the steps to easily achieve this: 

1. In a browser, go to Outlook.com.
2. Access the email you’ve received from a sender you’d like to block.
3. Select the menu in the upper right-hand corner.
4. Now, press the Block button.
5. Hit Confirm to block the sender.

Once you complete these steps, any future emails from that sender will be sent directly to the Junk folder.

Block Sender in “New Outlook”

Microsoft has redesigned the new Outlook interface for more users; the block-sender looks different from the classic Outlook.com. Here’s how:

• Open New Outlook and select the emails from the sender.
• Right-click the sender’s message.
• Choose Block > Block sender.
• Confirm when it is prompted.

Review and manage the blocked email at Settings > Mail > Junk email > Blocked senders.

Instructions to Block Emails in MS Outlook’s Mobile App

The process of blocking any unwanted emails from a particular sender is as simple as it can be for any iOS and/or Android Outlook Mobile App user, as follows:

1. Open the Outlook app on your mobile.
2. Click on any email from a sender you intended to block.
3. Select the 3-dot menu on the upper right-hand side.
4. Finally, hit the Block Sender button and confirm.

This way, you are sure not to be bothered by this sender via unsolicited emails from this sender in the future. 

What to do if unwanted emails are already in the account? We can use the EmailRaser Tool that can delete any number of unwanted emails or an entire folder permanently. After blocking the unwanted emails in the Outlook account, use the tool to clean out the account.

How to Block Unwanted Emails from an Entire Domain in Outlook?

If there are spam emails you are receiving from different addresses but from the same company or domain. Use the following steps:

1. On Outlook Desktop, go to Home > Junk > Junk Email Options.
2. Open the Blocked Sender tab.
3. Click Add and enter the domain with the email ID.
4. Clikc Ok, and Apply to confirm.

Since applying this, every message from any email address from the domain will be routed to the junk folder.

Tips to Always Keep a Clean Inbox

Blocking emails in the MS Outlook program is a very simple way of maintaining a clean inbox. If you make use of the desktop app, web version, or the mobile app, Outlook gives several features to block junk emails in Outlook & lessen distractions.

• Use of the desktop app for permanent blocking & advanced rule creation.
• Web app if you require fast access without installing software.
• Use of the mobile app for blocking senders at the time of traveling or while being away from your system.

Don’t forget to occasionally check your blocked senders list to confirm you haven’t accidentally blocked important people.

FAQs

Q) How to block any sender in MS Outlook?

A) Open the email sent by the sender 1st, then click Junk, then select Block Sender. All messages from that sender will be automatically directed into your Junk folder and subsequently deleted.

Q) Is it possible to block multiple emails together?

A) Yes. MS Outlook program encourages (or trains) its users to be able to add multiple email addresses to the blocked senders list via Junk Email Options.

Q) How do I unblock someone in MS Outlook?

A) You first have to go to Options in your Junk email, then Blocked Senders and finally select the email address you want to unblock and delete it.

Q) Does blocking a sender help remove any existing messages?

A) No. Blocking only prevents further emails from arriving. Any current mail generally stays in the actual mailbox and needs to be manually removed.

Q) How do I block spam in MS Outlook permanently?

A) Definitely, Mac Outlook itself permits the persistent blocking based on the Blocked senders list & custom rules based on specific Keyword / Domain terms.

Q) Does blocking a particular message mean treating it as spam?

A) No. Blocking just stops the emails from coming in the future, but marking the email as junk only pushes the existing messages to the junk folder.

Ending Lines

Having sufficient information about blocking such unwanted email items in Outlook, you can now easily manage your mailbox. By availing the blocking features of Outlook provided on different Web, Desktop, & mobile platforms, you can now reduce any such interference, boost productivity, & maintain a far cleaner & organized mailbox.