Find out Why Outlook Storage Full Even After Delete Emails
That warning notification: “Your Outlook is full.” Yes, it is the best of the dreadful warnings. As it will cause the loss of important emails. This situation disrupts productivity and prevents you from receiving important emails. Moreover, there are overwhelming queries like “outlook storage full after deleting”; deleted emails, but storage still full outlook; outlook storage is full, what to do, etc. As an entire solution to that, we are here with multiple methods to resolve this issue.
Why Does This Happen?
You are here because simply deleting emails in Outlook doesn’t immediately or permanently erase them from the mailbox. Therefore, we need to find out all the core reasons for this issue. Here are the
- The most obvious reason for the issue of Outlook storage being full after deleting emails is that the emails are in the account itself. Until you manually empty the emails within the folder, the data is still in the storage quota.
- Large attachments: Emails with large attachments often take up significant storage space. Therefore, even after deleting the emails, the attachment data might still be an issue.
- Sent Item Folders: If you are consistently sending emails with attachments, the “Sent Items” folder will get filled with emails, and if there are attachments, it will take up more space.
- Archived Folder: If you are archiving the emails but haven’t managed the archive effectively, the folder will consume significant space.
- Junk Email Folder: After a certain period, the emails in the junk email folder will be deleted regularly. It can proactively free up the space.
Strategies to Fix Outlook Storage Full After Deleting
Now we have underlined the causes behind the “storage fill in Outlook” warning. Let’s explore the effective strategies to address this issue.
1) Empty the Delete Items Folder
Even after deleting the emails, the user must ensure to empty the Trash folder entirely without leaving behind any files.
How to Do it:
- Log in to Outlook.
- Go to the Trash Folder.
- Right-click and select Empty Folder.
- Confirm the deletion when prompted.
Instantly Fix the Full Storage Issue in Outlook: Look no further, use the MacUncle tool to delete email messages to free up space in the Outlook account at once. With the tool, you can delete as many files are required with the full version. First, try the demo version to learn about the tool.
2) Manage the Large Attachments, to resolve Outlook storage full after deleting emails
- Delete Emails with large attachments: When there is no need for the emails or attachments, delete them. As attachment takes up too much space.
- Extract: If you don’t want to delete the attachment, extract Outlook attachments in batches. Save the attachment to the computer, cloud storage, or any external drive. Then later, delete the emails with attachments entirely.
3) Check Archived Emails
If you are someone who manages emails by archiving within the account, it is recommended to review the archive frequently.
Steps to Manage the Archived Emails:
- Delete Old and Unnecessary Archived Items: We often archive emails for various reasons; therefore, just like the inbox, the emails can accumulate unnecessary archived items. Review and delete the emails that are no longer required.
- Backup or Save Archived Emails to a PST File: If you want to archive Outlook emails, then why not store them for the long term and free up the account storage space? Use the steps mentioned here for more details: Backup Outlook emails to Hard drive.
4) Disable Add-ins, if Outlook Storage is Full
Sometimes, the add-ins might cause issues with the storage. Try disabling them temporarily to see if it makes any difference.
How to do it:
- Go to File > Options > Add-ins.
- Go to the Manage and select “COM Add-ins“. Click “Go…“.
- Uncheck the add-ins you want to disable and click Ok.
- Now, check if the Outlook Storage Issue has been overcome.
5) Check the Outlook Account Storage Quota
Then, we need to understand the account storage limits. If Outlook storage full even after deleting emails and implementing the above steps, then consider upgrading the email plan.
6) Compact the Outlook Data File
Outlook storage is full after deleting; you can compact the data file. The data files can be larger, therefore, we can compact the data files to reclaim the space.
Steps to compact the Outlook Data File:
- Go to File > Account Settings > Account Settings…
- Select Data Files and double-click the account.
- Go to Advanced and select “Outlook Data File Settings“.
- Press “Compact Now“.
Conclusion
When you are dealing with the Outlook storage full issue, it can be a frustrating experience. By understanding the reasons and implementing the strategies, we can resolve this issue as it is one of the common and solvable issues among other issues. All the possible methods are here; ensure to follow the steps for each.