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How to Save Emails from Hotmail as PDF Format on Mac Machine ?

Mark Briggs | Modified: September 5, 2023| Hotmail, Mac OS X | 4 Minutes Reading

A lot of users use Hotmail but they don’t know how to save Hotmail email as PDF on Mac OS. However, on Mac, it’s very difficult to run Hotmail to PDF conversion. We can export emails and other important data from the Hotmail account.

Millions of individuals use Hotmail, now known as Outlook, as their primary email service for both personal and professional purposes. Important emails can occasionally be saved as PDF files for a variety of purposes, including archiving, distributing, or just preserving records.

Thankfully, saving Hotmail emails as PDFs is a simple procedure that can be carried out in just a few simple steps. We’ll guide you through the procedure in this post to make sure your crucial emails are securely saved in PDF format.

Manual Method to Change Hotmail to PDF Format

You might indeed know that many e-mail customers and e-mail providers are now available and users select the email services as needed. E-mail services like Hotmail are the stuff of the past even though it has been stopped years ago by Microsoft and replaced by Outlook.com.

As we all know the option to copy an email in PDF format is offered by Hotmail itself. You just need to perform the following step procedure to do so.

  • Sign in to your Hotmail account.
  • Click on the (…) option to open the email.
  • Choose the Save as PDF option, then press Print.
  • Save/print the Hotmail to a PDF file and browse a place.

Using this method you can easily download email from Hotmail individually to the local system in PDF format. This is the most common approach if you want to save a few emails in PDF format. But we can’t rely on this process as long as the number of emails gets high, and as a result, the process becomes a mess.

Right now, what can we do to accomplish the mission of saving emails to PDF on a Mac system? We realize that not all kinds of programs are compatible with the Mac system. To let go of your effort, we suggest that you get the recommended application and then perform a PDF conversion process. This procedure will not require any access to the internet and save emails in PDF format easily.

Professional Method to Save Hotmail in PDF Format

The Hotmail Backup Tool is a versatile application for working and saving data in various file formats. It gives a wide range of features to provide the best protection when converting Hotmail to PDF. Besides, several other functions are available to filter emails inside a folder or between date ranges. The application is capable of copying all Hotmail emails to a PDF file in a single case. All you need to do is follow the steps shown below and the rest is achieved without any human effort.

How to Use to Export Emails as Hotmail to PDF:

1. Launch the application on Mac OS.

2. Select Hotmail from the options given enter the credentials and then hit the login button.

Save Hotmail email as PDF on Mac using the application

3. Now, the tool loads all the folders of the email on the software panel. Choose the PDF format from the Select Saving Option.

Choose the folder to save as PDF format

4. Filter option: Backup selective emails from the Hotmail Account according to Date range; From; To; and Subject. Or export selective folder migration.

Filter Option to change Hotmail to PDF

5. Thereafter, select the desired location where you want to store the resultant file. Select an option from the File Naming Option to Press Start Backup. As a result, the tool begins the live process.

Start Hotmail Email as PDF Backup

This will retrieve all emails from the Hotmail account to a PDF file format. You can access this PDF file on a Mac by copying email data locally to your Mac computer.


Portable document formats are widely accepted file formats. Thousands of users convert their email to PDF without compromising efficiency. Thus, in this article, we discussed the methods we can choose to save Hotmail email as a PDF on a Mac. Though the process may seem lengthy, it is easy to execute and no data loss is driven throughout the processing of email data into PDF format.