Home » Blog » iCloud » Export iCloud Emails to PDF in 4 Easy Steps

Export iCloud Emails to PDF in 4 Easy Steps

Jamie Kaler   Contribution
Rollins Duke
Rollins Duke  Approved By
Published On May 3rd, 2024 • 7 min read

PDF is still the preferred format for storing essential documents or emails. Many email account users are converting to PDF to back up their emails. Users of iCloud are among those who desire to export to PDF but are unable to do so owing to a lack of capabilities. However, if you continue reading this instructive post, you will learn how to export iCloud emails to PDF.

Benefits of Migration of iCloud Emails to PDF

  1. A PDF is a secure format that allows clients to password-protect their documents.
  2. PDF documents may be read on a variety of devices, including laptops, cell phones, tablets, and desktop PCs.
  3. Almost all operating systems, including Windows, Linux, and Mac OS X, support PDF.
  4. PDF is a file type that can hold a large amount of data. As a consequence, you’ll be able to combine many iCloud messages into a single PDF document.
  5. Because of the portable format, internet transmission is straightforward.
  6. To scan or read PDF files, no further software is required.

These are a few advantages and capabilities of PDF that encourage users to utilize it to preserve iCloud emails. As a result, we have discussed some of the simplest ways to save iCloud emails locally as PDF files. So feel free to have a peek at them.

How to Export iCloud Emails to PDF Manually?

You must follow certain rules to convert iCloud files to PDF manually. You must make the Mail app the default app on your Mac device. Also, you must set up iCloud mail on Mac Mail. Check out the instructions below for further information.

Configure an iCloud Account with the Mail App.

When you connect your iCloud account to your Mac, you gain access to your iCloud email as well as your iCloud storage spaces: backups, and other services.

  1. Click System Preferences from the Apple Menu.
  2. You can see a banner or just an icon for your Apple ID at the top, based on how your settings are set up.
  3. Enter your Apple ID, then click Next.
  4. Next, type in your iCloud ID password.
  5. There will be a link to the terms and conditions of use. Review the iCloud terms and conditions very carefully. Put a checkmark to the left and choose Continue after reading and agreeing to them.
  6. Select Allow when Apple ID asks you to activate location services.
  7. Your Mac is now configured with your Apple ID. To access your iCloud mail or files, launch Finder or Mail, respectively.

To convert iCloud files to PDF after configuring iCloud with the Mail app, follow the steps listed below. Additionally, make sure that your Mac’s Mail app is set as the default account.

Export iCloud Emails to PDF Using the Mail App

  1. On your Mac, launch the Mail.
  2. Select and open the email that you wish to print.
  3. Select the File tab and then click on the Export as PDF option.
  4. Click the Save button after choosing the final location.

You may quickly save iCloud email as a PDF using this method. You have only saved this one email, though. This approach might not be as effective if there are many emails.

Drawbacks of the Given Approach:

  1. You cannot store multiple emails from iCloud using this manual method.
  2. Additionally, you ought to complete the full process for each email separately.
  3. Additionally, manually saving several emails will grow laborious and time-consuming.

Did you find the manual process to convert iCloud files to PDF ineffective? Want a more valuable solution that may surpass the manual’s limitations? If so, it’s listed below.

Export iCloud Mail as PDF with Automated Software

The app Email Backup Software may assist you in exporting iCloud to PDF. The tool was created particularly for data conversion from various email accounts, such as iCloud, to various savings. It is simple to use, self-contained, and entirely secure. We’ve outlined all of the procedures you’ll need to do to utilize the app to convert iCloud files to PDF. So go through them to learn how the tool works.

Step-by-Step Process to Convert iCloud File to PDF

Download and install the software on the system.

  • Step 1: After installation, accept certain terms and conditions, and then launch it to export iCloud emails to PDF.
    download icloud to pdf converter
  • Step 2: After running the iCloud email to PDF Converter, you must add your iCloud account by entering the credentials.
    add icloud credentials
  • Step 3: After you’ve provided all of your data to the software interface, you’ll need to save it as a PDF.
    select pdf as saving format
  • Step 4: Then, specify the output file’s location and name, and add filters to get the desired effect.
  • Step 5: Click the “Start Email Backup” button to export iCloud emails to PDF.
    click start email backup to export icloud emails to pdf

So, that is how you may convert iCloud to PDF, which appears to be the simplest and most appropriate method. We now recommend that you learn a few aspects of the software so that you may become more familiar with it than previously. Please see the list below.


How to export iCloud emails to PDF is a hot topic these days. As a result, we attempted to fix this issue and give you the two best solutions in our post. We have provided you with an amazing option to convert iCloud emails into PDF format, including attachments. It offers a simple and safe method. It offers several advanced features as well as a free trial version that may be downloaded. As a result, utilize the toolkit right away to convert your files swiftly.

Frequently Asked Question

Q) How to print iCloud emails in PDF format?

A) First export iCloud emails to PDF with the suggested toolkit and then print the files effortlessly.

Q) Can I convert multiple files from iCloud to PDF documents?

A) Yes. With the professional edition of the software, convert as many files as possible.

Q) How do I save an iCloud message as a PDF?

A) Follow the steps below:

  • Start by downloading the Emails Backup Software.
  • Choose iCloud from the email sources.
  • Select the desired files from the list.
  • Choose PDF as a saving option.
  • Press the Start button to begin iCloud to PDF.

Q) Why is PDF nonetheless the preferred format for storing important files or emails?

A) PDF gives several advantages which include universal accessibility across devices and operating systems, secure encryption options, the capacity to maintain huge quantities of statistics, and simplicity of internet transfer without extra software necessities.

Q) How do I store an iCloud message as a PDF?

A) Download the suggested software, select iCloud as the e-mail supply, select PDF as the saving choice, and click the Start button to start the conversion system.

Q) Is it possible to convert more than one file from iCloud to PDF files?

A) With a common approach you need to repeat the steps to export multiple files to PDF format. Yes, with the professional edition of the software, you can convert as many files as wished.