How to Download Gmail Emails to PST File Format?

Mark Briggs | December 29th, 2022 | Gmail

About the article: The complete write-up has the solution and procedure to export Gmail to PST without Outlook. There are a plethora of methods to do the same but what we need to do is to find the best out of them. Therefore, we here present to you will two different methods to download Gmail Mailboxes in PST files.

Why Users Need Solution to Store Gmail emails in PST Format

One of the most widely used email clients is Gmail, a Google service. Everyone has a Gmail account. While, Personal Storage Table, or PST, is the name of a Microsoft Outlook file type. The desktop email client is MS Outlook. It assists in keeping track of calendars, contacts, etc. All information, including meeting requests, appointments, contacts, distribution lists, tasks, notes, diaries, etc., is contained in MS Outlook. Thus, saving email files in PST is itself the right choice. Here are some of the common reasons to export email files.

  • PST format is the greatest choice if the user wishes to protect their Gmail data from any terrible circumstance that could result in data loss.
  • If the user intends to permanently delete email messages from Gmail, then, at the appropriate location, you should get the Gmail data locally, including emails and contacts, to a PST or any other format.
  • Before importing Gmail Emails to Outlook Account, one must get the files in *.pst

Users must save their Gmail data in PST file format if they leave the organization.

Manually Export Gmail to PST without Outlook 

Step 1: Transfer Gmail to Outlook

  • Start the Outlook App and select the File menu
  • Select the Account option in the File Menu.
  • Then, the auto Account setup page will open.
  • Fill up the details like Gmail address, Name, and password. Click the Next button.
  • Press the Finish button

After that, Outlook and your Gmail account will be in sync, allowing you to view all of your Gmail account’s emails in MS Outlook.

Step 2: Store the Emails in PST Format 

  • Select Open & Export >> Import/Export from the File menu by clicking on it.
  • Click the Next button after selecting the Export to a file option.
  • Then, click the Next button further selecting the Outlook Data File (.pst).
  • You must choose the Name and Gmail Address of the account you wish to export Gmail to PST. The user can then choose the Folder or Subfolder based on their needs.
  • Click the Next button after that.
  • Select the Finish button after selecting the saving location and giving the PST file a name.

These are the steps to export Gmail to PST using Microsoft Outlook. All the stages above must be carried out in the same order if you want to achieve better outcomes. As they implement this technique, many users encounter certain issues. Let’s talk about the drawbacks of this approach.

Limitation: As the manual method is described above, the process takes some time to complete. Moreover, a naive user must perform the solution carefully by following each step one by one.

Automated Approach to Export Gmail to PST without Outlook 

The Gmail Backup Application is the one that can easily download Gmail emails to PST file format. Get the email files from the Google account to PST format in batches. The folder such as Inbox, Sent, Draft, etc. can be converted entirely without making any alterations to the email data.

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Trial Edition Limitations: Since the method is an automated solution it comes with a trial version. The initial package will let the user save 25 emails from the Google account in PST format. To download more than that upgrade to the Pro or Standard version of the tool.

Steps to Perform Gmail to PST Conversion

Start by downloading the SETUP file and installing the same in the system. Then, follow the procedure one by one easily.

  • Open the application and enter the Gmail login details into the required field and press the Login button. If you face any login issues, we suggest referring to Gmail Settings.

Start the tool to export Gmail to PST without Outlook

  • Then, all email folders will display on the screen. Choose any of the folders or email files from the list.

Select the desired email files

  • Use the Select Saving List to choose the PST file format and further choose the location to store the resultant file.

choose a location to store the converted file

  • If there is a need to select emails in batches from a particular email ID, Subject, Date range, etc. then use the Filter option.

Selective Gmail to PST Conversion

  • Lastly, go back to the previous tab and click the Start backup button.

That’s it.

Conclusion

If you are looking for the exact solution to Export Gmail to PST without Outlook, then the software is the right choice. However, if there is only a file to extract then go with the manual approach. Even for a few files, one must follow several steps. Thus, the application here gives the solution instantly for a few files or a complete set of Gmail messages.