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Import PST to Gmail Directly using Different Apporaches

Jamie Kaler   Contribution
Rollins Duke
Rollins Duke  Approved By
Published On April 5th, 2024 • 7 min read

There are many queries arising on how to import PST to Gmail on Mac OS. In this article, you will get the exact solution to open the Outlook PST file on Gmail. It also allows them to view information from any device from anywhere on their stored Outlook addresses, calendars, etc. If you would also like to learn how to transfer PST into Gmail / Google Workspace, you can take a look below.

Above all, would you want to sync Outlook to Gmail data folders? Transferring Microsoft Outlook addresses and calendars is not as easy as it looks. In hindsight, we can move the files using the correct procedure. Read the article to get the best method as per the need. 

Reasons Why Users Want to Transfer PST Files to Gmail

How, indeed, can you migrate Outlook PST to Gmail? Within the following points are listed the benefits of this conversion:

  • Gmail helps you to store essential emails free of charge.
  • You can use several apps with a single Gmail ID from Gmail.
  • You can access it regardless of time or place from any computer. This can be conveniently synchronized regardless of the system in use, regardless of whether it’s IOS, iPhone, Windows Office Suite, or Mac OS.
  • Relative to other e-mail customers, Gmail is secure and available relative to other e-mail customers. You needn’t be very techy with Gmail.

There are many more features of Google Mail which help to know why switching PST to Gmail is a good choice.

Common Method to Import PST to Gmail 

The below-mentioned are the basic methods to import Outlook PST files to Gmail. Since it is a manual approach, it comes with some limitations. Firstly, let’s see how to get the Outlook files into the Google account.

Enable the POP/IMAP option in Outlook

  • Start the Gmail account and enter the login credentials.
  • Go to the settings (gear icon) and click on See all Settings.
  • Now choose the Forwarding and POP/IMAP
  • Under the IMAP Access section, choose the Enable IMAP check box.
  • Click on the Save Changes

Get Gmail in Outlook Account to Import PST to Gmail 

  • Sign in to the Outlook Account to set up the Gmail account
  • Click on the File and then press the Add Account button
  • Enter the Gmail Account information and click the Connect.
  • Press the OK button to confirm the whole procedure. 

Now the Gmail and Outlook accounts are linked. Thus, we can import Outlook PST files to Gmail.

What are the Limitations of Using the Standard Approach

The above manual process is effective for small-scale migration, but it can be time-consuming for large file migrations and needs more attention to detail. The better choice for large Outlook PST files would be the professional approach. Check out the below section to learn more about the options. The procedure can be effective at some point but also comes with some drawbacks:

  1. Possible Data Loss: There is a high chance of data loss during the importing of PST files to the Gmail account. Moreover, if any technical glitches happen. 
  2. Time-Consuimg Process: Since we need to set up the account to Outlook and all the steps needed switching between apps makes it time-consuming. 
  3. Not a One-Time Solution: Here we have discussed the method that gives an option to add Outlook PST files to Gmail. That means all the mailboxes from the MS account to forwarded to the Google account. 
  4. Rick of Unfinished Migration: If the whole configuration is not done correctly, then the migration of PST emails could get overlooked.
  5. No Batch Import Option: When we look for a solution to import any mailboxes we need a method with bulk migration features. The standard method does not possess any such feature.

The Best Technique to Migrate PST Files to Gmail

As you know what the article is about, let’s understand the migration method. One can easily import PST to Gmail without Outlook using a perfect third-party tool. One such program is the PST Converter for Mac. It performs migration of Outlook PST files to Google Account in batches.

The software is developed with a simple user interface thus naïve users can also the tool. The tool comes in two different versions Demo and the Pro version. You can back up 25 email files in PST format to Gmail on Mac OS.

Note: Steps to Generate App Password: To easily import Outlook to Gmail, one must create an app password. Follow these simple steps to create an app password.

Go to Google Security and sign in to the account. Further, go to 2-Step Verification and follow the procedure:

  • Enter the account password of the Gmail Account.
    Generate App password
  • Here, enter the app for which you are creating a password, so enter MacUncle.
    Enter the App name
  • There you will get a 16-digit password, copy the password for later use.
    Get the 16-digit password

Procedure to Import Outlook PST to Gmail

The section will help you by giving the step-by-step procedure of the migration process. Follow the procedure given to migrate PST to Gmail without Outlook.

Here is the procedure to transfer PST to Gmail on Mac OS –

  • Start the application on the computer.

    start the tool to import pst to Gmail mac

  • Here the application offers two options to add PST files to the software.
  • The user either adds file (s) to upload single PST files or adds folder (s) to upload PST files consisting of the folder.
  • Then, click the Next button.

    Add the PST files

  • Choose the IMAP from the Select Saving Option to import PST to Gmail without Outlook.

    Select IMAP to migrate outlook pst to gmail

  • Then, enter all the credentials such as Email Address, Password, IMAP Host, IMAP Port, etc.

    Enter all necessary details

  • Afterwards, click on the Export button to start the live conversion.

Wait a while before the conversion ends, and some messages & a log report will be provided by the software.

import outlook PST to Gmail without outlook

After the whole process completes go to Gmail and check the imported PST files.


If you have a bunch of Outlook PST and want to import PST to Gmail, then make sure you have a trustworthy and efficient application. Using this you can directly transfer all the Outlook PST to Google Mail without losing any information from the email file.


Q) Why are users moving PST files to Google accounts?

A) There are several reasons why users want to import PST into Gmail accounts:

  • Gmail provides free storage for important correspondence.
  • With a single Gmail ID, users can use several apps.
  • irrespective of OS system, accessible from any location and on any device.
  • Gmail is renowned for being both user-friendly and secure.

Q) What are the Typical Processes for Gmail PST Import?

A) In the Outlook and Gmail settings, enable the POP/IMAP option.

Import PST files and link Gmail to an Outlook account.

Q) Does this tool have the option to import PST contacts files to Gmail?

A) Yes. PST emails, contacts, etc. can be transferred without any restrictions. For more details check the write-up, How to Export Contacts from Outlook to Gmail Account.

Q) How to import PST to Gmail without Outlook installation?

A) If you use the above-mentioned Steps to move emails from Outlook PST to a Google account directly without MS Outlook.

Q) How many files can be transferred using the Trial Version of the Tool?

A) With the trial version, the first 25 files can be moved to Gmail for free. Later on, upgrade to the professional version.

Q) Can I transfer PST files from Microsoft Outlook 2019?

A) Yes. The above-suggested tool supports all the versions of Microsft Outlook.