How to Save Outlook Emails to Hard Drive on Mac?

Summary: This write-up will take you through the procedure to download Outlook emails to Hard Drive Mac. Here, we will discuss the manual and the expert-recommended methods to save email files locally. Keeping a complete record of your mail on a hard drive is a smart idea, whether you are running a personal business or just wish to retain a thorough record of your email for other reasons.

If you have a clear-cut reason for saving Outlook emails to the hard drive, then go straight to the solution instantly. We have the manual as well as the expertise method with complete details. Check it out now.

Why & How: Download Outlook Emails to Hard Drive

Downloading email files from an Outlook account is one of the most common things Outlook users often wish to perform due to the following reasons:  

• To share Email Data: Exchanging the data from emails is not a problem if you have a backup or copy of the files that is saved on an external/internal hard disc. In this way, you can share Outlook emails that have been saved on your hard drive.
• Take data backup: Among many ways of backing up your data, one of the safest ways is by making a backup of your email data on a local/external device. In case you accidentally delete data from your Outlook emails or you are the victim of a security breach, having a backup stored on the hard drive would be a wise move.
• Move Data: New devices are often accompanied by the desire to transfer data between devices or to copy data when passwords have been forgotten. Therefore, downloading your Outlook data to your hard drive can be a good option in these scenarios.
• To Get Offline Access: The best way to access your emails when you are offline is to save them to your hard drive. This is of great help when there is no internet connection. With this, you can always be sure that even when you are not online, there is still access to the important emails.

How do I get the emails from Outlook? Here are the two different Methods to save Outlook Emails to a Hard Drive:

• Common Technique to Download Outlook Emails to Hard Drive
• Expertise Solution to Save Outlook Emails

#1 Method to Save Outlook Emails to Hard Drive

Here is the simple and common practice of saving Outlook Mac emails. 

1. Start Mac Outlook and navigate to File > Export.
   
2. A new window will pop up – Export to Archive file. Then, press the Continue button.
3. Further, choose a destination location to store the *.olm files. 
4. Finally, press the Finish button.
   

Limitations: To perform this method, users must have Outlook installed on their system. For those who are here to find a solution without Outlook, try out the automated process. Currently, the import-export option is greyed out in Outlook. You can also find the solution for that.

How to Backup Outlook Emails to Hard Drive?

First, create an app password using Outlook Account Settings to get Hotmail access to the software.

• Start the tool and choose the required Email client – Outlook.

  

• Enter the login details of the Outlook account in the field provided. Press the Login button.

  

• Choose any of the folders – Send, Draft, Inbox, etc. to save to the hard drive. 
• Go to Select Saving Option and opt for any file format.

  

• Also, browse the location to store the email files. The tool will take you to the selected location after the completion of all processes. 
• Press the Start Backup button to initiate the procedure. 

Trial Limitation: The free edition of the tool allows saving 20+ email files locally to a Mac hard drive. Moreover, it gives an insight into the tools’ working and the features offered. To download unlimited email files, use the licensed package. However, the trial edition has all the features that are included in the licensed or professional version. 

Note: After you have created your .pst file, you may need to print some of the emails. For printing multiple emails, you can follow this guide: Print Multiple Emails in Outlook.

Final Point 

Here, we have talked about solutions, both manual and automated, for saving Outlook emails to a hard drive, which covers all situations. To get a quick solution, you may pick the software addressed here. MacUncle is determined to bring the simplest and best software to its valuable users. We design software for users from all walks of life, whether they have technical skills or not. The tool is capable of doing everything without relying on the help of any external application. If you want to be able to directly open the files in Outlook later without losing the folder hierarchy, you may also save Outlook emails as MSG files.

FAQ

Q) Does exporting Outlook data include attachments?

A) Yes. Get the recommended tool and download Outlook emails to an external hard drive with the attached documents.

Q) How to save Outlook emails to a hard drive in batches?

A) Firstly, get the expert-recommended software from here. Then, add the account details to the required field and proceed with the remaining steps. Select the desired files or folders from the list.

Q) In which format does the program Save Outlook Emails to Hard Drive?

A) Users can choose any format from the software’s Saving options.

Q) How can I easily move my Outlook data between devices?

A) First, you need to save the emails from MS Outlook using any other methods mentioned in the article. This makes it particularly useful while switching devices or when dealing with forgotten passwords. 

Q) What are the limitations associated with the manual method of saving Outlook emails?

A) With the manual method, you need to install the Outlook application on your system. Thus, without Outlook, you can’t save emails to the hard drive.

Q) Is there a way to save Outlook emails from the browser?

A) Yes, you can use the Outlook.com backup tool to effortlessly save Outlook Emails directly from the browser.